5 Tips for Planning Your Sacramento Event

1. Be prepared for the weather.

Planning an event in Sacramento is optimal because of the prime location and the unbeatable weather. But you can never be too prepared when planning an important event. Check resources such as the Farmers Almanac to see what the weather was on the day of your event in previous years, and plan accordingly. If your event is in summer and outdoors, be sure to offer plenty of water and shade structures for your guests. It can also be a fun opportunity to offer cool treats to your guests, like frozen signature cocktails or snow cones. 

Having a winter event in Sacramento can be unpredictable—some winters are dry while others can consist of inches of rain. Always have a back-up venue should it rain on the day of your outdoor event. If your event is outside, offer plenty of heaters and consider offering blankets to your guests or including warm beverage options on your menu. (See tip #2 for more ideas!)

The McClellan Conference Center has 32,000 square feet of flexible event space. Whether it is too hot or too cold outside, this Sacramento event center has a great selection of indoor space, including a general session room, lobby and multiple breakout rooms. If you choose to have an outdoor component to your event, there is a patio that our clients can use, too. 

You can view our floor plan here


2. Know your audience when selecting the catering menu. 

When planning an event there are plenty of decisions that need to be made, and choosing the right catering menu can play a big role in the success of your event. 

Holding a Northern California event can be made easier at the MCC. We have relationships with many local vendors and confidently recommend the catering service provided by The Officer’s Club, another company of the McClellan Hospitality portfolio. Not only is The Officer’s Club located down the street from our event center, but their menus are expertly curated by the award-winning Executive Chef, John Carrier. 

The catering services this Sacramento bar and restaurant provide include:

  • Breakfast, lunch, dinner and holiday menus
  • Plated and buffet style meals, and action stations
  • Full liquor, wine & beer bar
  • Friendly, professional banquet staff
  • Set-up and clean-up

Click here to learn more about The Officer’s Club catering services or view their most recent menu here


3. Create an agenda for your event with one of our event coordinators. 

McClellan Conference Center | Create AgendaMcClellan Conference Center | Create AgendaMaking a detailed agenda can be key in ensuring a smooth event, from start to finish. If you aren’t sure where to start, your event services coordinator can assist you with mapping out your day.

To start, we recommend looking at event planning templates online to help organize your dates, times, and amenities provided at your event. 

Here you can find a variety of planning templates. This link will lead you to 18+ event checklist templates that range from event marketing, event planning, even budgeting and many other features.

When you choose to host your Sacramento event with us, you are provided with a talented event services coordinator to serve as your point of contact for any questions you may have and ensure your event set-up goes smoothly. We can help you create a floor plan for your event and offer in-house banquet and A/V services, to ensure a stress-free and cost-efficient event.


4. Ensure you have enough parking. 

Parking in Sacramento can be a hectic experience. One thing to keep in mind when planning an event, especially a large one, is the amount of parking available to your attendees. Be sure to evaluate parking options in advance of your event and communicate them to your attendees. If you anticipate any issues with parking, consider suggesting to your guests the option of using a rideshare service, like Lyft or Uber, or providing shuttle transportation for them to and from the event. 

The MCC event center has more than 2,000 parking spaces for your guests. Planning your event with us can eliminate the stress of limited parking availability and paid parking structures. 


5. Plan room accommodations.

McClellan Conference Center | Room AccomodationsMcClellan Conference Center | Room AccomodationsPlanning an event goes beyond the event itself. Making sure your guests have a comfortable and convenient place to stay before and after the day of your event is imperative.
Choosing to host your event in the city of Sacramento means the people attending your event will have more than 3,300 hotel rooms within the region to choose from. However, the MCC has preferred hotel partners that fit all tastes and budgets. 

These nearby and well-serviced hotels are: 

Your event coordinator can help you secure rooms for your attendees and answer any questions you may have about local accommodations. Learn more about planning your event at our venue here


What’s next…

Now that we’ve covered 5 important tips for planning your next event, let’s get started! For any further questions or to book your event today, contact us at info@mcclellanhospitality.com

Have your next event at McClellan Conference Center.